Our Response to Covid-19

Latest News and Guidance

We have put together the following guidance and advice around measures in place to keep everyone safe and healthy across our Inclusion sites.

Inclusion Learning Centre

Matt on matthew.atkinson@inclusionhampshire.org.uk


Inclusion College

Marie on marie.greenhalgh@inclusionhampshire.org.uk


1. Attendance

See latest update for Spring Term 2021.  This information will be updated according to latest government guidelines and advice.


2. Sickness

If your child is sick in any way please do not send them into their session.

The most common symptoms of Covid-19 are well known (see Appendix B of the Return to Inclusion handbook) but the virus continues to present in varying, unexpected ways depending on the individual.

For the safety of your child, all our learners and staff, and other people who they may come into contact with, please do not send them into their session if they are unwell.

We are unable to call before each session (as we did during our partial reopening in July) to check every learner is well so please contact us as soon as possible to let us know that your son or daughter will not be attending and that they are unwell. We will mark this absence as illness on the register and offer advice on accessing a coronavirus test, if necessary.

Please call Inclusion Hampshire on 01256 760800 to inform staff that your child will not be attending and follow Appendix A of the Return to Inclusion handbook for further advice.


3. Test and Trace

If anyone becomes unwell with a new and persistent cough or a high temperature, or has a loss of, or change in, their normal sense of taste or smell, they must be sent home and advised to follow the government’s stay at home guidance.

The learner will have to self-isolate for at least 10 days and you should arrange for them to have a test to confirm if it is coronavirus (Covid-19) by the Test and Trace programme. This can be found at this web address: https://www.gov.uk/get-coronavirus-test or by calling 119. This is free for everyone.

Until a negative result has been confirmed the learner will not be able to attend their sessions. If their result is positive, they will need to self-isolate for 10 days. If they tested positive whilst not experiencing symptoms but develop symptoms during the isolation period, they should restart the 10 day isolation period from the day they develop symptoms.

If another family member in the child’s household (including siblings) has symptoms associated with Covid-19 they should self-isolate for 14 days from when the symptomatic person first had symptoms.


4. Transport

During our Summer Term reopening we asked parents and carers to provide transport for their children in order to minimise exposure to Covid-19. We are continuing to encourage parents and carers to provide transport, where possible.

For those who live locally they will be able to walk or cycle to their sessions. For those who are entitled to Hampshire County Council (HCC) transport they will be able to access this again from September. HCC has taken measures to ensure its transport and drivers are taking all necessary precautions. Further details of these measures can be found on Hampshire County Council’s website.

Although we continue to recommend that learners not arrive by public transport we recognise that this may be the only option for some.


5. Face coverings

We will be encouraging the use of face coverings on site at all times from September to protect the health of everyone.

We recognise that for many of our learners they will not be able to wear them and there will be no stigma attached to those who do not wear face coverings on site. We will be able to help learners access exemptions cards if they are unable to wear them for medical or sensory reasons.

Inclusion Hampshire will be able to provide reusable cotton face coverings for learners who do not own one but these are limited and must be washed after every use (ideally on a 60 degree wash). It is the responsibility of the individual and parents/carers to ensure that all face coverings are washed and hygienic for each session.

Disposable face coverings will also be available if these are preferred.



Return to Education Plans

All of us recognise how disruptive, challenging and upsetting the Covid-19 pandemic has been and returning to education is going to be equally difficult.

In order to meet the needs of our learners successfully, and to achieve a smooth and positive long-term return to education, our team is working to design a personalised plan for learners in Years 7-10. Each plan will begin in June when we reopen and remain in place for next year, evolving as necessary.

These plans will continue to be reviewed and adapted based on feedback and learner needs.

Please note, our reopening could be subject to change if the government’s advice changes for any reason.  Parents/ carers and Learners will be contacted if this is the case.

If you have any concerns or questions about Inclusion Hampshire’s reopening plans please contact:

Head of Inclusion Learning Centre –   at matthew.atkinson@inclusionhampshire.org.uk

Head of Inclusion College – at marie.greenhalgh@inclusionhampshire.org.uk 


Safety Measures

To ensure the safety of all our learners and staff we are going to implement health and safety procedures that will mean Inclusion Hampshire looks different to our learners. We recognise that they will need time to accept and adapt to these changes. As a team, we will be preparing learners for these changes via phone calls, emails and on Google Classroom but if I could ask for your support in communicating these changes it will help achieve a successful return to education for each learner.


Minimising exposure to Covid-19

We will be adopting the following procedures to minimise the spread of Covid-19 and to protect the health of its learners and members of staff:

If your child is unwell, in any way, please do not transport them to Inclusion Hampshire for their session. Symptoms for Covid-19 are varied and all our other safety procedures will be undermined if a learner attends whilst unwell.

• Please call Inclusion Hampshire on 01256 760800, or email a member of staff, to inform us they will not be attending

• Inclusion Hampshire members of staff will be calling earlier in the week, prior to a learner’s session, in order to verify their wellness and suitability to attend.

• As mentioned in earlier communications, if a learner is shielding (“clinically extremely vulnerable”), or a member of the household is shielding, please let us know so that we know not to expect them during this first stage of reopening. The same applies for those who are “clinically vulnerable” although you may be happy for them to attend if they fall into this group.

• A medical form needs to be completed before your child can return to Inclusion Hampshire. If you have any difficulties completing this, please contact Jane or myself. We will be more than happy to help.



We are asking that all parents transport their children to Inclusion Hampshire.

The reason we have taken this decision is to mitigate risks we are unable to accurately assess, such as taxis and public transport. Similarly, this minimises the number of people each learner will come into contact with on their journey to Inclusion Hampshire.

Outside Inclusion Hampshire’s entrance we will have designated spaces to wait once you and your child arrive. We are requesting that you remain with them until we have welcomed them in (you will not be able to accompany them inside). The arrival process may be time consuming because we will need to maintain social distancing for learners arriving and entering the building one by one.

To help simplify this for learners, members of staff will be creating instructional videos of this procedure to visually demonstrate what is expected of them when they arrive.

A written version of this procedure is detailed in Parent Letter below.

Additional health and safety precautions:

• There is only one group on site each day so there will be no crossover with learners from another group.

• We are introducing reduced group sizes. Groups will be no larger than 8 learners

• Internal doors that are not fire doors, and where it is safe to do so, will be propped open to minimise touching of door handles

• Inclusion Hampshire has only the required number of staff to deliver sessions on site. Administrative staff will be minimised to reduce the number of individuals on site.


On-site safety


Communal area:

• Social distancing of 2 metres will be implemented and expected. Members of staff will demonstrate to learners what 2 metres looks like on site.

• Sessions will be delivered in areas of adequate size to allow social distancing.

•Tables and seating areas to be 2 meters apart and marked out to ensure distancing is maintained.

• Separate resources packs, e.g. stationary, laptops, work books will be made available for each group, to be cleaned and stored away at the end of each session.

• Teaching rooms to be used for 1-1 sessions only and be assigned to a particular learner and staff member.

• Windows will be opened to maximise ventilation.

• Corridors and stairs to be used by one person at a time to ensure social distancing.

• There will be visual displays and guidance located around the area to remind learners of expectations and safety procedures.



• Learners will access the kitchen for handwashing only. This will be one person at a time.

• Handwashing guidelines to be displayed throughout the site.

• Liquid antibacterial soap and paper towels will be provided for mandatory handwashing.

• Everyone, staff and learners, are expected to use hand sanitiser on returning to the teaching area.

• Facilities will be cleared daily by Contract Cleaners.

•Touch points will be cleaned during the day as per the Cleaning Plan (see attached document)

•If learners would like a drink or something to eat we will continue to provide this. A designated member of staff will be able to enter the kitchen and use disposable gloves to do this.



• Toilet facilities are to be used by only one person at a time. Staff will monitor toilet breaks throughout the session.

• Liquid antibacterial soap and paper towels will be provided for mandatory handwashing.

• Everyone, staff and learners, are expected to use hand sanitiser on returning to the teaching area.

• Facilities will be cleaned daily by Contract Cleaners.

• Touch points will be cleaned during the day as per the Cleaning Plan (see attached document)


Once a learner has arrived and been welcomed they will not be able to have breaks off-site until the end of their session. This includes going to local shops or going for walks.

If your child smokes, they will be expected to do this before they arrive and after they have left Inclusion Hampshire’s site. Learners cannot smoke outside Inclusion Hampshire’s main entrance.

Please ensure that those to whom this applies understand this clearly before their first day.


Music/Counselling Sessions

• Tables and seating areas to be 2 meters apart minimum and marked out to ensure distancing is maintained.

•Teaching rooms to be used for 1-1 sessions only and be assigned to a particular learner and staff member.

• Windows to be opened to maximise ventilation.

• If learners want to share their music with another learner, or a member of staff, only a music tutor and that other individual can be in the room. There is to be a maximum of 2 people in the room at any one time to maintain social distancing.

•Each singer will have their own replaceable foam mic covering.

•There is now a longer cable to allow the singer and TV (used for reading lyrics) to be further away from the music tutor and laptop.

•All other music equipment will be cleaned thoroughly after each use.


Face coverings

It is at the discretion of each individual as to whether they would like to wear a face covering.


Actions if a learner presents with symptoms of Covid-19

Click Here to read our  policy and procedures for if a learner presents with symptoms of Covid-19. This document is in line with government and Department of Education guidance about how to manage these situations.


Behaviour expectations

All of us are mindful of how difficult it might be for learners to return to education after so long at home. Interacting with people outside of their household may cause stress and anxiety. To help address these concerns, we will be providing individualised Return to Education Plans, as well as instructional videos, to help explain the changes learners will experience.

Similarly, the experience of returning to school, as well as all that has happened over the  past months, will mean that we continue to be adaptable and flexible to the needs of our learners, however this presents.

Nevertheless, there are some expectations that are non-negotiable as they ensure the safety of others. Examples of this include: refusal to wash hands on arrival, leaving site during a session or wilful violation of social distancing. We have written an addendum to our Behaviour Policy to reflect this.

In these circumstances, a member of senior management will be in contact. If a learner refuses to wash their hands, or leaves the site during a session, they will not be allowed to remain on site. A member of staff will call immediately to inform you and ask you to collect your child. Following this incident, we will discuss whether it is appropriate for them to return for future sessions.